HodariPMS · Property & venue management
Built in Africa, for African properties — fiscalised and mobile-money ready in Kenya today. Deployed one-to-one: your database, your domain, your data, under a licence from us, with no commission on your bookings, ever.
Hotels · Lodges · Camps · Cottages · Beach resorts · Event venues
The gap
Three things break the moment a global PMS lands at an African lodge. We built the system around them instead of bolting them on afterwards.
The invoice
VAT and tourism levies apply in a fixed order, on the right base, and the result has to be fiscalised — signed by the tax authority with a control unit number and QR code, as eTIMS requires in Kenya. Systems that treat this as a tax field leave your accountant rekeying invoices at month end.
The rate
Resident, non-resident, regional, corporate, tour operator — each with child bands, pensioner rates, seasons and agent allotments. A single room-price field pushes the front desk into a spreadsheet, and the spreadsheet is where the money leaks.
The property
Game drives on a shared vehicle fleet. Boat transfers. A conference with a function sheet and a setup style. A gate that has to know whether the guest has settled. Room-only software leaves every one of those on paper or WhatsApp.
Money & compliance
The tax engine is the spine of the system, not a settings screen. Rate resolution, promotions, discounts, admin fees and the statutory levies are computed in one place, in minor units — so the invoice, the fiscal submission, the receipt, the statement and the revenue report cannot disagree.
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Invoices signed locally and transmitted to the tax authority with the control unit number and QR printed on the document. Credit notes and voided invoices handled the way KRA expects.
Daraja STK push for M-Pesa, plus Paystack and Pesapal for international cards — behind one payment interface, so an overseas guest is a first-class payer, not a workaround.
Deposit schedules, part-payments, refunds with their own audit trail, branded PDF invoices and receipts, and automatic reconciliation sweeps against the gateways.
Aged debtor ledger per customer and per company, statements you can send, withholding tax on corporate invoices, and books that tie back to the payments.
A QuickBooks Online connector posts summary journal entries — revenue by department, levies, VAT and accounts receivable — so nobody retypes the month.
Operations
Everything bookable is a resource on one availability model — a vehicle fleet, a boma and a suite are all protected from double-booking by the same guard.
Enquiry → quote → pro-forma → invoice → completed, with waitlist, split stays, moves, copies and a full audit trail on every edit.
Monthly grid with drag-to-move, weekly, availability search, a resource planner across every asset, and a three-step checkout.
Per person, per room, occupancy-based, max plus and occupancy plus — crossed with resident, non-resident, corporate and tour-operator categories, generated across seasons.
Game drives, walks and boat trips — capacity pooled across a shared fleet, sold per seat, with a live departures monitor.
Ticketed events with scanning at the door, gift vouchers with balances, and certificates.
Conferences and weddings with setup styles, department prep lists, group programmes, and an organiser link so the client fills in their own detail.
Guest check-in on a tablet that works with no signal, a gate view that confirms settlement before the barrier lifts, and a live housekeeping and maintenance board.
SMS, WhatsApp with a two-way inbox, email and push — triggered at booking, pre-arrival, payment and after the stay, consent-gated to the Data Protection Act.
Guest-facing screens are designed for a 360-pixel phone on a 3G signal, and the check-in app keeps working when the link to the camp drops — submissions queue on the device and sync when the signal returns. Currency, timezone, date format and address fields follow the market you operate in — KES, EAT, DD/MM/YYYY and counties out of the box in Kenya.
Demand
Public booking URLs for accommodation, activities, events and vouchers — priced by the same engine as the front desk, paid by M-Pesa or card, with no commission to anyone.
Printable codes for the reception desk, the room folder, a brochure or a poster, each pointing at a specific room type, activity or event.
Rates, availability and restrictions out to the OTAs; reservations, modifications and cancellations back into the same calendar. Delivered through HyperGuest, in certification now.
Properties running HodariPMS can list and cross-refer to one another — a camp sends an overflow guest to a partner lodge and both sides see it.
A private link that lets a guest see their booking, download the invoice and pay the balance — no account, no password.
Every action is a documented API operation with an OpenAPI spec, protected by tokens you issue and revoke yourself, plus signed webhooks. The optional AI module is licence-gated and ships after your system is live.
Control
| The thing | The usual arrangement | With HodariPMS |
|---|---|---|
| Fiscalisation | Invoices retyped into the revenue authority's portal after the fact. Mismatches found at audit. | Signed and transmitted as the invoice is raised. |
| Rate cards | A spreadsheet per season, emailed to agents, out of date by March. | Generated once, resolved automatically at booking. |
| Game drive seats | A notebook at reception and a call to the driver. | Pooled fleet capacity, sold and tracked per seat. |
| Your guest data | On a vendor's shared cloud, in a country you did not choose. | Your deployment, your database, your control. |
| Staff access | One shared login, everybody sees everything. | Role presets, per-action permissions, two-factor, full audit. |
| Upgrades | Version numbers, upgrade fees, migration projects. | Included in the licence, applied to your install. |
Start here
We stand up your instance, load your property as it actually operates, connect your tax and payment credentials, and train the people who will use it.
Step 1
Rooms, rate cards, activities, tax registration, bank and M-Pesa details, who does what.
Step 2
Your deployment, your domain, your database — configured with your resources, rates and users.
Step 3
Fiscalisation, mobile money, card gateway, SMS and WhatsApp sender, email domain — tested end to end with live documents.
Step 4
Front desk, accounts and management trained on their own data, then a supported first month.
The system
$100per property / month
Every module, your own deployment, the updates and support. No commission on your bookings, ever.
AI add-ons
$50per property / month
Licence-gated and optional. Switched on after your system is live and stable, never before.
Additional properties in the same group are licensed individually, and a tailored proposal follows the discovery call.
See it running
Forty-five minutes on a live system, walked through by someone who has run a property. Tell us your size and we will shape it around your rate cards and your activities rather than a generic tour.